Party planners handle all aspects of event preparation, but hiring one can add a serious expense to your event. Every party will need a planner, but it’s a job that you can do yourself if you have the time. You should look at party planning as an opportunity to let your creativity show. A party is a wonderful thing to share with the world, and you can make it even better with careful planning.
You’ll have to determine what you’re comfortable with, but for parties under a certain size, you should be able to handle the planning yourself. This post will give you some tips on how to throw a great party without bringing in a professional party planner to help.
How to have a great party without hiring a planner
Planning a party or event on your own can seem like a big responsibility, but you can handle it as long as you stay organized. There are tools available today to help you keep track of your guest lists, find venues, send invitations, reserve entertainment, and deliver food. Technology makes doing many party planning related tasks easily manageable by one person.
Hiring a party planner is expensive, wouldn’t you rather put that money towards securing a better space or hiring entertainment? Below we have listed some tips to help you plan a party on your own.
6 tips to help you plan your next party
Spend time on your guest list: Having a high-quality guest list is so important to hosting a great party. You should balance out personality types as well to keep the conversations flowing. Peppering in some highly social extroverts can be a great way to make sure that the more introverted people at the party are engaged and don’t get left out. Creating lists based on professional backgrounds or interests is also a surefire way to get some conversations going. We recommend using Eventbrite for managing party attendance, here is an article on how to add guests manually to an Eventbrite event if you have already created a specific guest list.
Reserve a unique venue: The venue is such an important part of a successful event. The more thought you put into what kind of venue you’re going to throw your party in the better. Having a unique venue for your party will keep people talking about it for months to come and make people more likely to attend.
Come up with a theme and stick to it: Every party needs a theme, keeping theme consistency across all your party’s design elements will set your event apart. Being a good party planner is all about the details. Experiment with letting your theme influence your decor, drinks, music, and food. Pinterest boards like this one can be a great way to jump start your creativity and find a theme that will amaze.
Use project management software: Parties are complicated and planning them is even more so. Using some type of project management software, like Airtable or Asana, for example, can help keep you organized and ensure that you don’t miss any details.
Reach out to local restaurants for sponsorship: This is kind of a long shot, but it definitely works. It’s all in the way you spin it, but if you can convince a restaurant that they will benefit from catering your event then they just might do it for free. Most of the time it’s a win-win for both you and the restaurant. You get free food for your event, the restaurant gets to market to your guest list. Check out this 2018 Guide to Event Sponsorship from Eventbrite for specific strategies on how to secure sponsors for events and parties.
Assign roles/distribute labor: Give everyone helping you a job and divide what has to be done so it can be done faster. If you have selected the right project management tool for the job, then collaboration on the planning and execution aspect becomes much easier.
Planning a party on your own will be challenging, but you can do it! We hope that these tips will give you the tools necessary to get your party planning project off to the right start. The less stressful you can make the planning process, the more you can enjoy the party!
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