Event planners are trained experts in everything related to the successful hosting of large-scale events. As an event planner, you know better than anyone that events are complex projects to manage. There are 101 different things you need to keep track of to ensure that everything comes together in the right way. Some events require months of planning to get right.
Event planners don’t have the luxury of time because they have to build their schedule around when their events are taking place. Anything that can be done to increase the efficiency of the complicated tasks event planners must deal with daily is a welcome addition to their professional toolkit.
One of the biggest and most time-consuming issues that event planners run into while planning for events is finding and securing unique venues. In recent years we have seen a revolution in the way that event space is both searched for and reserved. In this article, we’re going to look at some of the advancements that can help you find event venues easier.
Why event planners have so much trouble finding good venues
Planning for an event is pointless if you don’t have a place to host it. Finding a venue is usually one of the first steps of the event planning process and many times it’s one of the more challenging. An excellent venue is so essential to hosting a successful event. If you’re in the event planning business, then you know that a big part of the job is collecting quotes from venues. The quote process is never the same from venue to venue, and sometimes you need to wait a significant amount of time before you get actual numbers.
Different venues require different rental agreements, and sometimes communicating with owners of the space can be challenging. The problem intensifies if you have to book a space on short notice. Finding and contacting owners individually for quotes is time-consuming. In the past if you wanted quotes you needed to call or visit each space that you were interested in and request a price, these quotes were many times inconsistent with what you actually ended up needing to pay.
As an event planner works more in an area, they slowly build a price list of local event spaces which also included information about what type of events the venue was suited. The dream of any event planner would be to have a place they could go and see all the different event spaces in an area as well as their availability and price. A list that could automatically update with new venues coming onto the market would save planners hours of time spent on research and legwork.
Reserving event space made simple
Luckily for professional event planners, there are some great tools out there to help them locate and reserve phenomenal spaces for all types of events. MADSTUDIOS can give you the versatility you need to keep tons of great spaces right in your pocket.
All you do is log onto the MADSTUDIOS platform, see the venues near you, select one that suits your needs and reserve it. The pricing is straightforward, and all the payments are handled right there on the platform. While it won’t solve all the challenges that you’ll face as an event planner, the MADSTUDIOS platform can be a great tool to help make your job a little easier. We’re here help event planners find unique spaces in great locations, if you ever have any questions, please message us, and we’ll help any way we can.
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